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MFD Locked Printing

Locked Printing which enables the secure printing of confidential documents to a shared printer. When sending the print job a code is defined which will then be used to release the job from the printer when the user is present. This same functionality can be used to print with letterhead or other special paper as the job can be held and then released once the desired media is loaded into the bypass (or other) tray. If you have any questions please contact the IT Help Desk at 401.825.1112.

  • Choose Print from the menu for the item that you are printing. Select your printer then choose Printer Properties.

image of the printer options


  • From the Frequently Used Settings tab select the pull down under Job Type and choose Locked Print

image of selecting the Job Type: Locked Print

  • Next click on the Details button and enter the following:
    • The user ID will be the ID you use for printing to the copier. If your ID is in your printer settings, you may only need to put in a password.
    • The password is temporary and will only be used to unlock your print job once you get to the copier. This can be different every time.

image of the Job Type Details screen


  • At the Ricoh MFD
    •  Press Printer button to left of LCD screen
    • Press Print Job
    • Find and select your Print Job from the list.
    • Press Print... Enter your document's password on numeric keypad.
    • Press OK.
    • Press Yes to release the job to print.

 * This also provides an opportunity to put in special paper (letterhead; colored paper, etc) before you print*


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Last Updated: 9/16/15