Community College of Rhode Island

Go to 50th Anniversary website

Get Adobe Reader

*PDF files require Adobe Acrobat Reader to view - Download here

Adding Graphics and Animations to a Presentation

You can include graphics in a PowerPoint presentation by inserting them. A graphic can enhance a presentation by depicting an idea that may be difficult to describe or by making the presentation more visually appealing.

Graphic images that can be used in PowerPoint include simple drawn shapes, clip art, and pictures (such as scanned images that are saved as files).

One method of adding graphics to a document is to use the Clip Gallery, which contains numerous images called clip art. Another method is to insert a picture from a file.

Inserting Clip Art images

  • On theInsertmenu, point to Picture, and then click Clip Art.
  • In the Clip Art task pane, in the Search for box, type a word that describes the clip you want or type in all or some of the file name of the clip.
  • To narrow your search, do one or both of the following:
    • To limit search results to a specific collection of clips, in the Search in box, click the arrow and select the collections you want to search.
    • To limit search results to a specific type of media file, in the Results should be box, click the arrow and select the check box next to the types of clips you want to find.
  • Click Go.
  • In the results box, click the clip to insert it.

When a clip is inserted, squares appear around the picture called sizing handles. The sizing handles indicate that the picture or object is selected. Once inserted, a clip can be moved and resized. You can insert more than one clip onto a slide.

Inserting a picture

  • Display the slide where you want the picture to appear.
  • Select the Insert menu.
  • Point to the Picture command.
  • Select the From File command.
  • Select the Look in list.
  • Select the drive containing the desired graphic file.
  • Select the folder containing the desired graphic file.
  • Select the name of the graphic file you want to insert.
  • Select Insert.

You can move a graphic to another position on a slide by dragging it to a new location. Positioning a graphic is a good way to place it in the best possible location to enhance the slide text. The mouse pointer must be a four-headed arrow to move a graphic.

Inserting Animated Graphics

In addition to including static graphics, clip art or photos in your presentation, you can add animation by inserting animated GIF files. GIF files are Graphics Interchange Format graphic files.

Animated GIFs can be added from the Motion Clips page in the Microsoft Clip Gallery or from the Insert Movie dialog box. Note that you will not see the animation until you go into Slide Show view.

  • Switch to Normal or Slide view.
  • Display the slide where you want the animated GIF to appear.
  • Select the Insert menu.
  • Point to the Picture command.
  • Select the From File command.
  • Select the Look in list.
  • Select the drive containing the desired graphic file.
  • Select the folder containing the desired graphic file.
  • Select the name of the graphic file you want to insert.
  • Select Insert.
Adding Special Effects

Animation effects can help you introduce individual lines of text into a slide during a presentation. You can also use animation effects to introduce other objects, such as charts, graphics, and tables, into a slide.

Using Slide Transitions

A transition is how PowerPoint advances from one slide to the next during an on-screen slide show. You can choose from over 40 different special effects to move between slides.

To Add Slide Transitions using the Slide Sorter Toolbar:
  • Switch to image of the slide sorter view icon  Slide Sorter View.
  • Select the slide where you want to add a transition. Note: to select multiple slides hold down the <Shift> key as you click each slide.
  • Click the image of the slide transition icon Slide Transition button on the Slide Sorter toolbar and select a transition from the Transition list on the Slide Sorter toolbar. (Optional) Select a transition speed, sound, and how you want to advance the slide.
  • Click OK when you’re finished.

Using an Animation Scheme

An animation scheme adds a preset visual effect to the text on a slide. Ranging from subtle to exciting, each scheme usually includes an effect for the slide title and an effect that is applied to the bullets or paragraphs in a slide.

To Add an Animation Scheme:
  • Switch to Normal View and go to the slide where you want to add the animation scheme.
  • Select Slide Show - Animation Scheme from the menu and then select the desired animation scheme from the task pane.
To Add Custom Animation to an Existing Slide Object:
  • Switch to Normal View and go to the slide where you want to add the animation.
  • Select the object you want to animate and select Slide Show - Custom Animation from the menu or right-click the object and select Custom Animation from the shortcut menu.
  • Click the image of the Add Effect button Add Effect button in the task pane and select the desired animation. (Optional) Specify the speed and parameters of the animation.

Inserting a Video Clip

  • Select Insert - Movies and Sounds - Movie from File from the menu.
  • Browse to the drive and folder where the sound file is located,
  • Select the sound file
  • Click OK
To Play a Video Clip
  • Double-click the movie clip object if you’re in Slide view or
  • If you’re in Slide Show view, single-click the movie clip object.
To Play a Movie Clip Continuously (Looping)
  • Right-click the movie object
  • Select Edit Movie Object from the shortcut menu,
  • Select the Loop until stopped option
  • Click OK.

Go to top of page

This page developed and maintained by Information Technology. Send comments and suggestions to .


Last Updated: 5/14/13